TIPS

Ten File Submission Tips

To save time and departmental funds, we have composed a list of tips for submitting digital files. Please take a moment to review our list to avoid production delays.

1) When creating your document, use Type 1 or PostScript Fonts. Do not apply styles (e.g. bold, italic, shadow, etc.). Use the caps lock on your keyboard instead of selecting the caps attribute on your tool bar.

2) Include a hard copy, preferably a complete mock-up, of the electronic file that you are submitting. A mock-up will allow us to accurately estimate a time frame for job completion, check that we have received all the necessary elements, and insure that the final product matches your vision.

3) Do not use "white boxes" to hide objects that are not part of the final document. The objects may still print when the document is broken down into separate color slides in preparation for printing.

4) If your job requires spot or process color, be sure to include color channels (i.e. CYMK). In addition to the mock-up, submit a printout of all colors displayed in your document.

5) Check that you submitted ALL the font components for your document. (Tip for Adobe PageMaker and QuarkXPress users: convert the fonts to outlines in your graphics file before importing the graphic into the page layout program). For Macintosh workstations, include BOTH the screen font and the printer font. The PC equivalents are .pfm and .pfb, respectively. Without both components, the file will not print.

6) When saving your graphic images, set the resolution to 266 dpi (dots per inch). Once the image is saved, DO NOT RESIZE.

7) When creating graphics in a vector-based application (e.g. Adobe Illustrator), save your file in the .eps format. DO NOT nest .eps files. This will generate a "postscript error" message and your file will not print.

8) Double check that you submitted ALL the source files for printing your document. Oftentimes, we receive documents with objects missing. DO NOT "flatten" or merge the layers in your document/image. We may need to alter the source files in preparation for printing.

9) Submit a job folder labelled "YourLastName_Your Dept" (e.g. "Smith_Psychology") containing only the documents and elements we will need to process your job. Create 2 subfolders within your job folder: 1) Label one subfolder "IMAGES." Copy your .eps and .tif images to this folder. 2) Label the second subfolder "FONTS." Copy the font elements to this folder (see tip 3). *Note: Most software applications have a utility that will group the font elements for you.

10) To facilitate job production, fill-out the reverse side of the Repro Graphics Work Request Form, or a Pre-Flight Form (ask a Repro Graphics' Client Service Representative).


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This page last updated November 14, 2001